To do this…. Click on Check for Issuesthen on Check Accessibilityin the dropdown menu. • … Note: The Accessibility Checker was not available in earlier versions of Microsoft Office for the Mac. 5. Complete the following steps to run the Word Accessibility Checker: 1. The Accessibility Checker will open in a panel to the right of your document with results. Unlike Word for Windows, my Word for Mac does not have an Accessibility Checker. Using the Accessibility Checker Select File > Info > Check for Issues > Check Accessibility. 1. Open the Word document. A step by step on how to run and use Microsoft Word's built in Accessibility Checker. Open this file you saved and repeat the steps above to run the accessibility checker. Microsoft Office products such as Word, Excel and PowerPoint propose the feature, named the Accessibility Checker, that will scan your document to check for potential accessibility problems. The final steps before a document is posted on a web page is to convert the document to a PDF. We love feedback! You might also need to make VoiceOver ignore the next key press before you can use some of the other Mac keyboard shortcuts. The Accessibility Checker can be accessed from the top bar in all Word by going to Review > Accessibility Checker. Select Check Accessibility from the drop-down menu. Open this file you saved and repeat the steps above to run the accessibility checker. Much like the Word and PowerPoint spell checker detects possible spelling and grammar errors, the Word and PowerPoint Accessibility Checker will detect possible accessibility issues within your document or presentation. Click “File” then “Info” in your Word, PowerPoint, or Excel file. Windows Office. 2. NOTE: Unfortunately, the Microsoft Office 2011 for Macintosh version of Word and PowerPoint do not contain an accessibility checker. Use the Accessibility Checker On the ribbon, select the Review tab. The Accessibility Checker panel will be opened on the right side of the window. The accessibility checker is a built-in tool in Microsoft Office for Windows (versions 2010 or newer), and also Microsoft Office for Mac 2016, that can check your documents for common accessibility errors. Louisiana State University The Spell Check feature in Word 2016 allows you to double-check the sheet for spelling errors. The checker presents accessibility errors, warnings, and tips for making repairs. In addition it will provide information on how to fix the error, works in real-time, and can even be left open while you work on a document. Click the “ Check Accessibility ” icon. All Rights Reserved. Enter the appropriate alternative text in the Description field, NOT the Title field. Specify a file name and save it to your desired location. I’ve been working hard on materials for my classes to make them accessible. Windows – Go to the File menu and under Info, select “Check for Issues” and then Running the Accessibility Checker on the Windows Version of Word. The steps involved in running the Accessibility Checker differ depending on your operating system, but are quite straightforward. The document was likely created with a previous version of Microsoft Word. Use the Accessibility Checker with your keyboard and VoiceOver, the built-in macOS screen reader, to make sure your Office for Mac content is easy for people of all abilities to read and edit. With your document open select the Review tab Click Check Accessibility from the ribbon. 2. So, anyone with a disability can read and get to your content. We are using the same version of Word on all testing. Please Help us improve this article. Please note these steps are the same for both Word & PowerPoint. Copyright © This tool makes it easy to identify problems in your document, and explains what needs to be fixed. Highlighting an error will show you where the error exists in the document. To check for updates: If you receive the error, “Cannot check the current file type for accessibility issue”, you’ll need to re-save the file. 2. Word 2016 for Mac OS. Your document reappears, and the Accessibility Checker task pane appears along the right side of your Click the Review tab (See Figure 8). Using the Accessibility Checker 1. When the faculty member opened the document on their office machine (Windows 7), they found numerous errors when they ran the Accessibility Checker. If you are using the keyboard, you can open the checker by pressing Click the button Check for Issues (next to Inspect Document) and select Check Accessibility in the drop down menu. If you do not see the “Check Accessibility” button in the menu, please check for Words updates. How to Run the Accessibility Checker PC Users of Older Versions: In Word, go to File and click on Check for Issues. 4. 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